Designing a system for an IT user Essay Example for Free

Designing a system for an IT user Essay John would need at least a 4GB RAM as that will provide john with a lot of temporary memory to make his computer faster. Task 2- Storage Devices Item Description Why Required? Hard Disk It stores data, all data is stored on the hard disc. The hard disk is the main storage device on a computer it is needed for storing everything from pictures to software. The data is stored in this magnetic material. Thus, the hard disk is known as a magnetic storage device. He needs to save all his music, movies, work and other files. Everything he does needs to be saved on the hard disk so he needs. He needs a hard disk that comes with his computer to have a lot of memory preferably more than 500GB, so it is unlikely for him to need more memory. Flash Memory A flash memory, also known as a USB, stores memory which can be transferred from one computer to another computer. They are usually lightweight and easy to use. He needs a USB to transfer his work from his computer to another computer so he can also edit his work when he is studying on another computer. John can save a lot of work on a Flash Memory because they can be up to 64GB. CDs and DVDs CDs and DVDs are used to store audio or video files which can be played in a compatible CD or DVD player. A single sided DVD can store about 4. 7Gb of data. DVDs which store data on both sides can hold over 9Gb of data. He could use DVDs or CDs to store his music or the homemade movies that he makes. They are small, portable and are very easy to use but Johns computer will need a disk reader which usually comes with the computer. Task 3- Software Requirements Item Description Why required? Windows 7 It is the latest edition of windows operating systems. It has more features than windows vista such as improved booting times. It also has pre-installed programs such as windows movie maker, windows photo gallery and other programs. Windows 7 is quick and easy to use. He can also save files that can be compatible with other operating systems. I think that this will be the most useful operating system because most programs are compatible with windows and this is the latest edition of windows. Other operating systems like Apple (Mac) are much more expensive and not all programs are compatible with an Apple Mac and a Linux. Microsoft Office Professional 2007 It is cheap (i80 minimum price), Microsoft office 2010 is not a lot different but is i 430. Although this isnt the latest edition of Microsoft office, it isnt much different from the new 2010 edition and the 2007 edition is much cheaper. Microsoft office professional is one of the easiest software applications that can be used and it is very powerful which enables John to do many tasks at one using many different features such as word art. Although Microsoft office doesnt have as much creativity skills as other software, such as Adobe Photoshop, it still has many other features such as creating publications and presentations. Word : Excel : PowerPoint : Outlook : Publisher: Microsoft Word is easy to use and can also be saved in different formats. The 2007 version of word is compatible with word 2003, which he uses at college. Word also gives options of different layouts and different templates. It features calculation, graphing tools and many features what can be used in a spreadsheet. Excel is extremely useful as it can do anything a calculator can do and plot it into graphs and tables. Excel isnt all calculations; it also has some design features, for example colourful tables, graphs, text and table templates. PowerPoint can be used to make slideshow presentations which are easy to use. PowerPoint has custom animations which can be used on text, picture and slides. PowerPoint also gives templates which can make the presentation look of high standard as the templates have a colour scheme which makes a presentation look professional. Microsoft Outlook is a personal information manager from Microsoft, available both as a separate application as well as a part of the Microsoft Office suite. This is a publishing program which is easy to use, has many templates and produces good quality documents. Publisher is very powerful and easy to use. It lays out work for anyone who wants to produce work. To use publisher a custom layout doesnt have to be designed which makes work much quicker. Other publication software is not as fast as publisher. He needs word to help him with his A-levels and he uses Microsoft office at college so he is used to it. He can also use word to create flyers and other documents for his participation at the local conservative. Word can be used to create documents, letters, flyers and general editing. Word has many simple features which will make Johns work look good. He will use excel to make spreadsheets as he could be using this for his ICT A-level. Word is a very cleaver, powerful application as it can solve equations deal with difficult numbers and plot them into graphs. He can also use excel to plot tables for general use, for example how many leaflets he has printed for his local conservative party and how much were the printing costs. He could use PowerPoint to help him with his ICT A-level and because John is used to using Words at his college. He can also use PowerPoint to make presentations in his other a-levels, for general use and to give presentations about the local conservative party. He needs outlook to view his emails and easily manage everything. John can send and receive emails quickly using outlook. He can also use outlook to attach files, e. g. take work from college and back it up on home computer by sending files through an email. He needs publisher to produce flyers, leaflets and other documents he has Microsoft office 2003 so it is compatible with Microsoft 2007. He can also use publisher to produce letters that he can send and use generally. Publisher has many templates for example letters, flyers and business cards and they come in different sizes (A4, A5 and more). Access : Microsoft access is a program which allows you to make tables and search information in a database. If formulas are not needed it is better to use access than excel because it is easy to navigate to an area of data out of a database. He is likely to use this in his ICT A-level so when he does his work at college, he can finish it off at home. John can also use access to create tables about the amount of leaflets he has made. He can also use a database to record everything that goes on during the conservative party meetings. Adobe Photoshop Elements Adobe Photoshop is editing software used to edit pictures. It is also cheap. Adobe Photoshop elements might not be able to produce finalized documents like word or publisher but it can create stunning design picture, text and other shapes. He could use adobe Photoshop to edit his picture or graphics in Art/Design level. He also likes photography and he will be able to edit his pictures. To produce quality leaflets for his local conservative party John can create shapes and a design scheme in adobe Photoshop and bring it into word so he can add text and finalize his document. Adobe Premiere Elements Adobe Premiere Elements is a video editing software application for nonlinear video editing, published by Adobe Systems. It is a scaled-down version of the professional-level Adobe Premiere Pro. Adobe premiere elements have features which can edit each individual time frame. John likes making and editing home made movies and adobe premiere is a professional movie making software. An alternative video editing software is windows movie maker which comes free with windows 7, but windows movie maker doesnt have as much editing features because it is free and John will usually get more for something he pays for. Task 3 -Software Requirements Item Description Why Required? Reason Reason is a music making program which allows you do add and edit different sounds. Reason is a professional music making software which allows someone to edit music or sounds, just like professionals e. g. DJs. In Johns free time he likes making his own music so reason would be a good program for him to use. John can create a remix of other people music tracks or he can create his own music. He can also go back and edit every time frame of his music track. Microsoft German Language Pack Microsoft German language pack converts any language to German. It can even convert an internet page to German language. He studies German for his A-levels. John can use the German language pack to help him convert English to German if he needs help with his work. /he can also use the German language pack to convert all of his settings to German language so he can get used to reading German. Windows Live Messenger. Msn messenger is a free messenger which is easy to use and is used by many people. John can also use windows live messenger on his mobile so he can talk to a contact even when he isnt at his compute. It is very easy to use and he can add any contacts and make video/voice/text chats to them. John needs to talk to his friends and family. He also likes to make video calls. Windows live messenger is free and can be used just to write messages to a friend or family and John can also send happy or sad emotions to a contact he can also attach and send files to somebody in his contact list.